Careers

Innovation Ecosystem Coordinator (Internship)

Our pan-Canadian team is at a critical stage of growth and development. This is a fantastic opportunity for anyone interested in working in the Canadian ocean economy and innovation sectors alongside large and small companies, research institutions and non-profits, as well as building exceptional member experiences. You’ll learn a lot about what it takes to build a collaborative national initiative in an internship that lasts three to eight months (based on your availability).

What you’ll do:

Key Responsibilites

  • Support meeting and workshop delivery for all OSC departments
  • Support the team with marketing and promotional activities
  • Support the documentation and centralization of processes across departments
  • Coordinate incoming stakeholder requests and meetings as required
  • Draft reports and briefings for Innovation Ecosystem Program
  • Undertake economic research, support team with stakeholder mapping and industry insights

What you’ll need:

Qualifications

  • Fourth or fifth year undergraduate/co-op student, post-secondary/diploma program student between semesters
  • Those who have recently finished a degree or a diploma program may be considered
  • At least one year of professional experience
  • Personable, presentable, articulate, and able to work effectively with a team
  • Excellent verbal and written communication skills
  • Strong organizational and problem-solving abilities
  • The ability to multi-task and juggle multiple priorities
  • Ability to research, collect and analyze information

You would enjoy this role if:

  • You enjoy a dynamic work environment and have a keen eye for detail.
  • You are self-motivated to always improve your work and try new things.
  • You love creating and thinking about the big picture.
  • You like working in a startup environment.

Apply now – LinkedIn. 


EXECUTIVE ASSISTANT & EVENTS COORDINATOR

Reporting to the OSC’s Office Manager, the Executive Assistant & Events Coordinator is responsible for supporting a broad range of administrative activities and effectively delivering OSC events and meetings. The role requires exceptional organizational skills to tackle multiple responsibilities as well as a strong capability to develop sound working relationships with the OSC Executive Team, its delivery partners, members and other stakeholders.

The successful candidate for this role will be a detail-oriented self-starter who thrives on ensuring projects, assignments and priorities are accomplished on time with a high level of quality and accuracy.  This role is at distance, so harnessing technology to manage your workload and amplify your sound communication skills is a must.

KEY RESPONSIBILITIES

  • Support members of the OSC Executive Team by way of expense reporting, calendar management and travel booking
  • Work closely with the team to complete administrative tasks in a timely manner and with great attention to detail
  • Support document preparation including correspondence, reports and presentations
  • Support the Office Manager with ad hoc activities as they arise
  • Work collaboratively with the internal OSC team to understand key priorities for events, workshops and team offsites ~ and delivering on those specifications
  • Drive logistics and support delivery of events (e.g. forums, workshops, etc.) for OSC partners to connect, network and partner, including but not limited to:
    • Technical tests for speakers and participants
    • Detailed run sheets for events
    • All logistics, whether a virtual or physical event (e.g. virtual platform/venue/food/etc.)
    • Coordination with speakers/participants
  • Assist and/or lead collection and tabulation of feedback and analytics of OSC events using data where possible (may include documenting outcomes and meeting notes, etc.)
  • Actively plan and assist in organizational Social Committee Meetings and other OSC team meetings as required
  • Support delivery of internal initiatives where applicable

Contract (1 year) salaried position with option to extend

Experience & Qualifications:

  • Some post secondary education or certification in Administration and/or Event Planning
  • 3 or more years’ experience in a similar role
  • Events Planning/Delivery experience as part of past roles
  • Advanced working knowledge of Microsoft Office Suite, Adobe Acrobat, and SharePoint.
  • Proven hands-on expertise with relevant business and event technologies and software platforms

Bonus Skills:

  • Bilingual (French and English)
  • Experience with client relationship management tools (CRM)
  • Experience with membership-based business models
  • Experience working in one or more ocean industry

Attributes & Fit:

  • Strong organizational and critical thinking abilities
  • The ability to multi-task and juggle multiple priorities
  • Ability to build and maintain effective partnerships
  • Personable, presentable, articulate and generates enthusiasm, excitement and engagement with their surrounding team
  • Excellent verbal and written communication skills
  • Comfortable and polished presentation skills
  • Comfortable working and collaborating both virtually and remotely with others
  • Detail-oriented coupled with proven sense of urgency to get things done well and on time
  • A relationship builder who is passionate about our vision and its potential

If this sounds like you and you have a passion to bring value and contribute to an organization that is making an enormous impact, we want to hear from you.  Submit a combined PDF document of your resume, highlighting your relevant experience with a cover letter outlining why you are ready to join a self-driven team of professionals with the subject line: ‘OSC’s Executive Assistant and Events Coordinator with a compelling cover letter as to why you are the best candidate for the role.

You can apply through: EXECUTIVE ASSISTANT & EVENTS COORDINATOR at Canada’s Ocean Supercluster | Careerbeacon.com

We embrace inclusion and diversity and welcome applicants to self-identify. Please feel free to indicate in your cover letter if you belong or self-identify in one of the underrepresented groups:  Indigenous persons, racially visible persons, persons with a disability, women, and persons of a minority sexual orientation and/or gender identity.

All applications will be reviewed, although only those selected for an interview will be contacted.  All interviews will take place with your safety in mind and will be at distance through technology. We appreciate your interest in joining Canada’s Ocean Supercluster